Data protection notice
In accordance with Art. 13 and Art. 14 of the EU General Data Protection Regulation (GDPR), we, the Chancellery Services Division of the Government Chancellery Staff Unit, as the data controller, hereby inform you about the manner in which and the background to the processing of your personal data in connection with our activities. The following information applies equally to applicants, contracting parties, visitors and other persons affected by the data processing.
Scope of duties
The Chancellery Services Division is both the granting authority and the publication body of the government, as well as responsible for the registry in accordance with the Law on the Organization of Government and Administration (RVOG). In the course of fulfilling its diverse and varied tasks, it also processes personal data.
Purpose and processing activities
The purpose of the processing of personal data results from the service that arises in each case. In overview, here are details of the processing activities that we primarily perform:
Granting of authorizations:
- Alcohol licenses
- Performance permits for events
- Use of Peter-Kaiser-Platz
- Coat of arms and colors of Liechtenstein
Publication by:
- Reports and motions of the Government to the Parliament
- External opinions on consultations
- Accountability reports
- Referendum bills
- State Calendar
Customer Counter Area
- Switchboard
- Reception Visitor
- Certifications
Registry
- Receiving point for records to the government
- Receiving complaints to the government
- Obtaining copies, printouts for a fee
Control tasks
- in connection with the people's political rights, i.e. elections and voting
Legal Bases
The legal bases for the processing activities are, inter alia, set out in law as follows:
Art. 19 Information Act concerning information of the population, Art. 18 Information Ordinance, reference documents at cost price. Art. 19 Information Ordinance, information of the parties involved. Art. 13a para. 2 Public Notices Act, Art. 2 para. 2 Legislation Fees Ordinance, obtaining information from the Provincial Law Gazette for a fee. Art. 5 E-Government Ordinance, issue of electronically certified copies. Art. 26 Regulation on the Rules of Procedure of the Government, Registry. The aforementioned articles apply regarding the processing of personal data individually in conjunction with Art. 6(1)(e) of the General Data Protection Regulation (GDPR)
If you order printed products in exchange for fees, the legal basis is Art. 6 para. 1 let. b) DSGVO, pre-contractual and subsequently contractual measures.
If the personal data are not processed on the basis of a public contract, the legal basis in individual cases is consent pursuant to Art. 6 (1) a) DSGVO. This is the case, for example, when receiving newsletters.
Further information on the legal basis can be found in the privacy policy (set link) of the Liechtenstein National Administration.
Categories of personal data
Which personal data is processed by us depends on the purchase of the respective service.
As a rule, the following personal data are collected, recorded and processed, especially in the case of services that are subject to a fee and/or require a permit, for example, the purchase of print products or the application for a permit mentioned above: First name, last name, address, e-mail address, type of service received, justification of applicant, invoicing.
For card payments, the following bank data will be processed: Card data (IBAN or account number and bank code, card expiry date and card sequence number), payment data (amount, date, time, card reader identifier (location, company and branch where you pay)).
For the publication of external opinions on consultations, the following are processed: First name, last name, private or professional address, if applicable, and association affiliation, if applicable. In addition, based on your information in the consultation, your personal views and pronouncements on the respective topic.
For security reasons and for the purpose of collection, the following data is collected at the Reception of visitors: First name, surname, details of the appointment or desired interlocutor.
When calling the switchboard: for notes to be left as well as any necessary callbacks, your telephone number, first name, last name, details of the desired interlocutor.
Memory duration
The storage period of data processing is based on special legal requirements regarding retention periods or the archiving law. Once the purpose of the data processing has been achieved and there are no legal retention periods that prevent the destruction of your data, the personal data will generally be added to the respective deletion concept.
If it is excluded that your personal data is still needed for evidence purposes or similar, the data will be deleted and/or destroyed after one year at the end of each year.
The retention period for records of the registry is usually 10 years. After expiration of this period, the examination as archive material takes place with the forwarding to the archive or else the complete deletion. Records from administrative proceedings, for example complaints, can be kept for up to 30 years before the archival review takes place.
For more information on data protection and, in particular, on your rights as a data subject, see the Data Protection Policy