Data protection notice Office of Education / public schools in Liechtenstein

You can reach the Data Protection Officer of the Liechtenstein National Administration at the following address:
Data Protection Office
Peter-Kaiser-Platz 1
9490 Vaduz
Telephone: +423 236 73 08
E-mail: [email protected]

Website: www.fds.llv.li

The processing of personal data by the Office of Education and the public schools in the Principality of Liechtenstein is predominantly carried out on a legal basis and is related to the legally prescribed tasks of the school administration and therefore serves the implementation of legal obligations, sovereign measures or tasks in the public interest (Art 6 para. 1 let. c and e GDPR). The specific national legal bases for the processing of personal data by the Office of Education and the public schools are therefore set out, for example, in Art 80a, 81 SchulG, 48a LdG, Art 34, 25 StipG and the respective ordinances (see below), in each case in conjunction with Art 6 (1) (c) (legal obligation) and (e) (public task) GDPR and Art 9 (2) (b) (employment law) and (g) (substantial public interest) GDPR

Personal data may also be processed for contractual or pre-contractual purposes on the basis of Article 6(1)(b) GDPR. This may be in connection with application procedures for school staff (see more information, for example, on the application portal "smartrecruiters" below) and in the context of the private sector administration of the Office of Education.

If the personal data are not processed on the basis of the public mandate or are not used for contractual or pre-contractual purposes, the processing is carried out in individual cases on the basis of consent in accordance with Article 6(1)(a) GDPR

The Office of Education has to fulfill a wide range of statutory tasks for the following purposes, in particular in accordance with the School Act (SchulG, LGBl. 1972.007), Lehrerdienstgesetz (LdG, LGBl. 2004.004), Hochschulgesetz (HSG, LGBl. 2005.002), Stipendiengesetz (StipG, LGBl. 2004.262) and other special laws and ordinances:

School Organization Ordinance (SchulOV), LGBl. 2004.154,

School Support Measures Ordinance (SchulFMV), LGBl. 2001.197,

Teacher Service Ordinance (LdV), LGBl. 2004.092,

Higher Education Ordinance (HSV), LGBl. 2011.337,

Ordinance on the Voluntary 10th School Year, LGBl. 1995.190,

Ordinance on the Vocational Secondary School, LGBl. 2001.160,

Ordinance on the Curriculum, the Promotion and the Matura at the Upper Level of the Liechtenstein Grammar School (LPMGV), LGBl. 2001.139

Ordinance on the Curriculum, the Doctorate and the Matura at Private Schools with Public Rights, LGBl. 2010.252,

Ordinance on the assessment of children and their promotion at elementary school, LGBl. 1995.121,

Ordinance on admission to and promotion and transfer to lower secondary level (PromSV), LGBl. 2001.140

Personal data is processed as part of the official activities of the Office of Education for the purposes specified by law. The purpose of processing personal data is to fulfill the legal mandate incumbent on the Office of Education and its bodies

On the basis of the laws and regulations listed under "Legal bases", the Office of Education carries out the following activities, which may involve the processing of personal data where necessary (see in particular Art 80a and 81 SchulG):

• Organization and supervision of the school system and teaching in the Principality of Liechtenstein (e.g. coordination of class sizes, deployment of teachers, in short: all activities that are necessary for proper school operations and school supervision, as well as sick notes, organization of lessons and much more)
• Assessment of teachers and pupils (grading, behavioral assessment)
• Allocation to school districts, class allocation
• Orientation of legal guardians and students with regard to promotions, transfers, skipping school levels, early admission, assignment to special schools, etc.
• Assignment and application/use of digital teaching aids
• Ordering special educational and educational-therapeutic measures
• Integration into mainstream kindergartens and mainstream schools
• Disciplinary measures under school law (deferral, early dismissal, deferral, exclusion from school, orders for "time-outs", etc.)
• Education statistics, education controlling and research
• Organization of school shuttle services
• Public relations (press releases, website operation, etc.)
• Video surveillance (e.g. SZU indoor pool) for the purpose of protecting life and limb

The Scholarship Office set up at the Office of Education carries out the following activities, which may involve the processing of personal data (see Art 34, 35 StipG) in the implementation of the Scholarship Act and the Scholarship Ordinance:

• Examination of applications for the granting of educational aid and eligibility, calculation, determination and payment of educational aid and coordination with benefits from social benefit providers
• Clearing, reclaiming, reimbursement, subsequent payment of educational assistance
• Compiling statistics on training assistance and publishing these statistics
• Deferral of loans
• Transmission of personal data to other bodies entrusted with the implementation, control or supervision of the implementation of the StipG, bodies of the Social Insurance, Fiscal Authority, Office for Social Services, Office for Statistics, Migration and Passport Office; Courts of Law and Office of the Public Prosecutor; municipal authorities; Office for Vocational Training and Career Counseling

For more information on data processing by the Office of Education's school psychology service, please see here.

Further specific data protection notices of the Office of Education and the schools for special processing activities can be found here

DSE - Image recordings Office of Education

Privacy Policy_SmartRecruiters

Printer infrastructure privacy policy for Liechtenstein's public schools

Data protection declaration for Microsoft services, applications and applications via Office of Education (general)

Privacy policy for Microsoft services, applications and apps via Office of Education.li (in youth-friendly language)

Data protection declaration - Focus evaluation early language support

Data protection declaration - Check your knowledge

Data protection declaration - Open day at secondary schools

For further information on data protection in the Liechtenstein National Administration and on your rights as a data subject, please refer to the General Data Protection Declaration of the Liechtenstein National Administration.

The Office of Education and the public schools also process photographs (photos), videos and audio recordings on the basis of the consent of the data subjects or, in the case of underage pupils, the consent of their legal guardians, for the purpose of public relations and press work, for the creation of information materials and the Office of Education's websites, in short for the purpose of informing the public.

For specific information on data protection regarding the web presence at public schools, please contact your responsible school. Each school is responsible for its own website, or rather the responsibility lies with the respective website owners (in some cases this may be the municipalities as school authorities, which allow the municipal schools to have a presence on their websites).

The website of the Office of Education is part of the website of the Liechtenstein National Administration, for which the following special privacy policy applies:

Data protection declaration (llv.li)

The following categories of personal data may be collected, recorded and further processed in the course of the activities of the Office of Education or public schools:

-      surname/first name and contact details (address, telephone number, email)

• Date of birth
• PEID
• Gender
• Residence / time of moving in
• Language (first language/bilingual)
• Nationality / information on residence status, if applicable
• Current school / kindergarten / class / class teacher / responsible teacher
• School history (previous schools / kindergarten / class etc.)
• Teachers responsible / school social work
• Family members (legal guardians/siblings/foster parents if applicable) (surname, first name, date of birth, address, telephone number, email, language, relationship to this relative)
• Information on parental authority (e.g. whether joint custody exists or only one parent has parental authority)
• School reports
• Information on absences
• Medical reports / medical certificates / statements and findings
• Support planning and other reports
• Career roadmap (completed career explorations / taster days / profession / company)
• Information on training / comments / social behavior etc.
• Involved specialist agencies (schools, teachers, school inspectorates, Office of Social Services, medical practitioners / specialists, therapists, Office of the Public Prosecutor, Courts of law, etc.)
• Care hours
• Image and video data
• Any other data required for the enforcement of school law (SchulG, SchulOV and the legal bases mentioned under point V.)
• Data on religious affiliation
• Health data (sick notes, information on learning disorders, school support measures, behavioral problems, etc.)

Data on religious affiliation can be processed, for example, for the organization of religious education (subject ethics and religions) (Art. 80a para. 2 SchulG)

Health data (sick notes) may also be processed in connection with absences

Pupils' health data (e.g. information on learning disorders, behavioral problems, etc.) may also be processed in connection with measures under the SchulFMV.