Children and Youth Service Division data protection notice

In accordance with Art. 13 and Art. 14 of the EU General Data Protection Regulation (GDPR), we inform you below about the manner and background to the processing of your personal data in connection with our activities. The following information applies equally to applicants and applicants, contractual partners and other persons affected by data processing.

Responsible office

Office of Social Services
Postplatz 2
P.O. Box 63
9494 Schaan
T +423 236 72 72
info.asd@llv.li
www.asd.llv.li

You can address questions about data protection directly to us or to the Data Protection Office as our data protection officer.

Contact data protection officer

Data Protection Office
Peter-Kaiser-Platz 1
9490 Vaduz
T +423 236 73 08
datenschutz@regierung.li
www.fds.llv.li

Purpose of the processing

The primary purpose of processing personal data is to fulfill our legal mandate. This includes the provision and awarding of services in accordance with the Children and Youth Act.

We primarily carry out the following processing activities:

• Advice, care and support for children and young people and their families
• Examining and taking official measures and providing the necessary assistance to ensure the best interests of the child
• Providing special assistance (e.g. educational support, placement with foster families or in a daycare facility) and financial assistance
• Issuing instructions and conditions to legal guardians
• Ordering placement or submitting a corresponding application to the Court of Justice
• Promotion of extracurricular child and youth work
• professional support and advice as well as financial support for individuals and organizations in the context of child and youth support

Legal basis

The legal basis for the processing activities can be found in Articles 104 and 104a to 104c of the Children and Youth Act of December 10, 2008 (KJG; LGBl. 2009 No. 29), in the provisions of the Childcare Ordinance of March 10, 2009 (KBV; LGBl. 2009 No. 104), the Ordinance of January 27, 2009 on State Contributions to the Costs of Child and Youth Care (Kinderbetreuungs-Beitragsverordnung; KBBV; LGBl. 2009 No. 55), the Ordinance of July 1, 2019 on the payment of contributions to private childcare facilities outside the home (Ausserhäusliche Kinderbetreuungs-Beitrags-Verordnung; AKBV; LGBl. 2019 No. 169) and Art. 6 para. 1 let. e of the General Data Protection Regulation (GDPR).

Data to be processed

The following personal data is collected, recorded and processed in the course of our activities

• Name and contact details
• Date of birth
• Bank details
• PEID
• Gender
• Marital status
• Family status
• AHV no.
• Language
• Nationality
• Residence status
• School/training/trained profession
• Relatives (surname, first name, date of birth, address, telephone number, email, relationship to this relative)
• Living arrangements
• Caregivers (e.g. foster parents)
• Health insurance and other insurances
• Proof of income (salary statements/pay slips/confirmation of income from self-employed persons)
• Assets
• Medical certificates, findings, opinions and expert reports
• Reports from service providers (e.g. progress reports from inpatient and outpatient facilities or from persons working in the Children and Youth Welfare Bureau)
• Reports and notifications from authorities, other bodies and persons (e.g. Office of the Public Prosecutor, Office of Education, teachers, etc.)
• all data required for the provision and allocation of services in accordance with the Children and Young Persons Act

Origin of the data

If the data is not collected from you personally, the information on the personal data comes from the following sources

• State authorities (e.g. State Police, Office of the Public Prosecutor, Office of Education, Government, responsible Ministry)
• various services within the Office (e.g. Finances and Central Services Divison, Social Service Divison)
• Municipalities
• Health insurance companies
• AHV-IV-FAK institutions
• Social insurance bodies (health insurance, accident insurance, Unemployment Insurance Division, pension insurance, etc.)
• Courts of law
• Service providers (outpatient and inpatient care facilities, doctors, etc. in Switzerland and abroad)
• other bodies, insofar as this is necessary for the fulfillment of tasks

Reception

We only transfer your data to other public bodies in cases prescribed and permitted by law. The following are possible recipients of your personal data

• State authorities (e.g. state police, Office of the Public Prosecutor, Office of Education, government, responsible Ministry)
• various services within the Office (e.g. Finances and Central Services Divison, Social Service Divison)
• Municipalities
• Health insurance companies
• AHV-IV-FAK institutions
• Social insurance bodies (health insurance, accident insurance, Unemployment Insurance Division, pension insurance, etc.)
• Courts of law
• Service providers (outpatient and inpatient care facilities, doctors, etc. in Switzerland and abroad)
• other bodies, insofar as this is necessary for the fulfillment of tasks

Third countries

The transfer of personal data to a third country, such as Switzerland, is carried out in fulfillment of the legal mandate for the purpose of providing and awarding benefits in accordance with the Children and Youth Act. The transfer to this third country is made possible on the basis of an adequacy decision by the EU Commission in accordance with Article 45 GDPR.

Storage period

The storage period for data processing is based on special legal requirements regarding retention periods or the Archiving Act. Once the purpose of the data processing has been achieved and there are no statutory retention periods preventing the deletion of your data, the personal data is generally transferred to the respective deletion concept. The deletion concepts include the following: Data collected in the context of services under the Children and Young Persons Act will be deleted after ten years.

Legal Divisions of the data subjects

When your personal data is processed, you have various rights under data protection law: access, rectification, erasure, restriction of processing, data portability, objection, complaint to the supervisory authority.

You can exercise your Legal Division rights by submitting an informal application or request to the controller without giving reasons. However, it is recommended that you submit the application or request in writing or in a secure electronic form.

1 Legal Division of information:

With the right to information in accordance with Art. 15 GDPR, you as the data subject can request information from the data controller about which data about you is stored or processed by the data controller.

You will also receive additional information from the controller, e.g. about the purposes of processing, the origin of the data if it was not collected directly from you, or about the recipients to whom your data is transmitted.

The right of access enables you to maintain an overview and thus control over which of your personal data is processed, for what purpose and on what legal basis.

2 Legal Division to rectification

If you discover that your personal data is incorrect, you can demand that the controller rectify it without undue delay in accordance with Art. 16 GDPR. Immediately means without undue delay on the part of the controller, i.e. a certain amount of time must be allowed for the request to be processed.

3 Legal Division to erasure

With the Legal Division to erasure in accordance with Art. 17 GDPR, you can in principle request the controller to erase your personal data without undue delay if one of the grounds in Art. 17 para. 1 a) to f) applies, e.g. the data is no longer necessary for the purposes of the processing, consent has been withdrawn, an objection has been successfully lodged, the processing was unlawful, etc. The right to erasure may, however, be subject to exceptions.

However, there may be exceptions to the right to erasure, which are listed in Art. 17 para. 3 GDPR. The controller must regularly check whether statutory retention periods or the Archiving Act preclude erasure.

4 Legal Division to restriction of processing

The Legal Division to restrict processing in accordance with Art. 18 GDPR can only be asserted under certain conditions, which are listed in letters a) to d) of the article. For example, if you request the rectification of your incorrect data or have objected to the processing, the processing of your data must be restricted by the controller until its verification has been completed. Furthermore, processing must be restricted if you expressly request restriction instead of erasure due to unjustified processing. Processing must also be restricted if the controller no longer needs your data for its own purposes, but you still wish to use it to pursue your own claims.

5 Legal Division on data portability

If you have provided your data to the controller, you can request to receive this data in a commonly used, machine-readable format in accordance with Art. 20 GDPR. This is intended to make it easier for you to transfer your data to another controller. The Legal Division on data portability applies if the processing is based on consent or a contract and is carried out using automated procedures.

6 Legal Division to object

Art. 21 para. 1 GDPR grants you the right to object, on grounds relating to your particular situation, by way of exception, to data processing which is lawful in itself, provided that the legal basis for the processing of your data is a weighing of interests by the controller whose interests have prevailed in the weighing.

7 Legal Division to lodge a complaint

If you, as a data subject, believe that your data is being processed unlawfully, you can lodge a complaint with the competent supervisory authority at any time.

Contact details of the data protection supervisory authority

Thesupervisory authority responsible for data protection in Liechtenstein is the Data Protection Authority with the following contact details:

Data Protection Authority Principality of Liechtenstein
Städtle 38
P.O. Box 684
9490 Vaduz
T +423 236 60 90
info.dss@llv.li
www.datenschutzstelle.li

Further information on data protection, in particular regarding the website of the Liechtenstein National Administration, can be found in the data protection declaration.